Tuesday, 31 October 2017

Tips To Prepare For Document Destruction

Every company has documents that contain sensitive or important information that would pose a substantial financial or legal risk if leaked. This makes systematic destruction of such documents an important thing to be put on your to-do list. Before you relinquish all documents to the hands of a document shredding facility in Dubai, here’s what you need to know.

1.    Document destruction policy

Make sure your company has a document destruction policy in place and a team to execute the policy. This will ensure that there are no shortfalls when it comes to shredding documents.

2.    Sorting documents

Before calling a Document Destruction Service In Dubai, sort out all your documents to be shredded. This includes all documents that have your personal details on them, and documents related to finance that are past the date limitation.

3.    Check document status

You do not want to accidentally shred tax documents or financial papers that are still required or relevant. Check out the laws of your country and industry to know which documents you need before making the shredding pile.

4.    Store

Depending on your arrangement with the Document Shredding Facility In Dubai, store the documents in bins or bags that the company has provided so that they can get to work and destroy the right documents systematically and regularly.

These tips will help you rest assured and become confident in the important task of document destruction. If you have any doubts or queries, feel free to reach out to us.

Monday, 30 October 2017

How Small Businesses Can Benefit From Record Management

Small businesses have vastly different needs from large corporate setups. Apart from turnover, number of employees, hierarchy, the volume of documentation and record keeping also differ. If you’re a small business owner who is of the opinion that offsite record storage is only useful for large conglomerates, you may want to reconsider. Having your record management needs fulfilled by a document storage firm in Dubai may work well for you. We make a few arguments in favour.
  1. Hassle free: In startups and small businesses, there are more than enough work bases to cover apart from document management. Outsourcing this concern can help you re purpose the employees’ time more valuably.
  2. Record keeping: Small businesses cannot afford to lose time in hunting down important documents, nor the cost of losing crucial documents. Offsite record storage in places like Dubai can be the solution.
  3. Resource allocation: Onsite record keeping takes up a lot of space, manpower, and daily maintenance. For small businesses, each of these resources is precious. Time spent maintaining records is time not spent on expanding the business. Document storage in Dubai will only cost you money, and leave other assets to be utilized for more proactive assignments.
  4. Team building: Offsite record storage in Dubai offers many functionalities that go above and beyond storage.  Communication, immediate download or adding more documents are standard functions, and using these facilities together as a team will add cohesiveness to your team and get work faster.
Small businesses have accelerated growth prospects and limited resources.  For them, document storage spaces can be a boon in terms of convenience and saving resources. Trying to save money by not opting for such a facility might work out to be a more expensive proposition in the long term. Consult an expert to arrive at the best strategy for you.