Monday, 21 August 2017

Document Scanning: Scan On-Site or Outsource?

This is a question that many business personnel ask themselves but struggle to find the right answer. This article might be of great help to arrive at a suitable solution. 

First things first

The first thing you need to be clear about is whether you can allocate employees for document scanning? Is it cost-effective?
Ask your document imaging company for an estimate of time it will take to scan and index your documents. Your company will also give an estimate of costs to be incurred for software, hardware and other equipment installation necessary for an in-house document management system. 

Compare

Most businesses are better off having employees focus on their core competencies, while the document management experts manage the indexing and scanning processes. Moreover, a document imaging firm is better equipped to faultlessly manage any incidences of increase in volume. Now, whether you want to delegate responsibilities within your staff or have your document specialist manage the entire process; it is something you have to decide. In any case, it is important to remember that you will require adequate IT and tech support to install a document management system in-house. 

Arriving at a budget-friendly solution

It is always economical to let a document imaging firm provide web-based document management services that don’t incur high capital expenditure unlike in-house processes. You will also realise that an all-inclusive Off-Site Document Management System incurs far less money. 

Image Source: http://netvantagemarketing.com

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