Friday, 30 June 2017

Making the Most of Off-Site Document Storage


Businesses rely on offsite document storage to be relieved from the huge payoff in the form rent for storage spaces in-house or outside. Offsite storage offers storage facilities that are much cheaper and more secure. Let us now see how you can make the most of offsite storage services.

1. Storing medical documents

If you own a hospital or medical stores, offsite storage facilities can help you store important records of patients securely. Also, you will be provided with instant access to any documents on demand. Storing them in your hospital rooms or buying spaces is a rather expensive affair.

2. Storing contractual files

If you or your business generates contracts holding crucial confidential details then an offsite storage space is what you need to ensure safety of critical data. Also look out for secure back up options for faster recovery of documents in cases of emergencies.

3. Storing memos 

Memos here refer to the files that hold information related to important plans and projects due for approvals. Store them in secure offsite storage units which are equipped with superlative security equipment where unauthenticated or irrelevant access is impossible.

4. Storing finance related files

Every country now has deployed stringent rules mandating citizens to show up with yearly financial records for security purposes. Our Document Storage Company helps you cope up with such legal battles by providing you instant access to the necessary documents.

Image Source: https://zsr.wfu.edu/files/offsite-storage.jpg

Thursday, 15 June 2017

The Importance of Electronic Document Management System

Any business, especially large conglomerates generate a lot of data. This data is stored in the form of physical papers as well as over digital spaces online. In any case, electronic document management system has become an integral part of the process of ‘storing data or information’ to be used in future for effective decision making or legal formalities. Let us now understand the importance of electronic document management system.

Substantiation 

A good electronic document management system plays an important role in authenticating a user’s identity whenever one longs into any of the business systems for the purpose of accessing important documents.

File conversion

An electronic document management system scans physical documents and stores them digitally thus reducing extensive paperwork and the space required to store huge stacks of files.

Classification

Businesses use electronic document management system to perform the function of indexing. Indexing helps a business to categorise documents as per suitable categories for faster access thus streamlining business/operational efficiency.

Navigation 

In the multitude of files generated and sorted, the task of finding a particular file sounds horrifying. However, it becomes very easy to access particular files with the help of electronic document management system that sets up a navigation roadmap with easy-to-use tracking features.

Retrieval 

Can you imagine the losses incurred when a business fails to recover a crucial legal document during emergencies? It can be phenomenal. To avoid such incidents, electronic document management systems help in retrieving even lost documents.

Image Source:http://www.idoxsoft.com/wp-content/uploads/2017/03/document-management.jpg