Monday, 29 May 2017

Why It’s Important To Archive Your Files And Store Your Data

The shelf life of most archived files is maximum 21 years (depending on the type of document) and these are the files which usually end up in stacks of boxes in the office. While storing data online has become popular over recent years, it’s important to know whether your files are archived safely. Read on to find out more.

Data Archiving

This is the transfer of data to another storage device that is no longer used on a regular basis and with the sole purpose of archiving the records for a long period of time. The data will usually be of importance and required for future reference. It can be legal documents which must be stored safely for future regulatory compliance for example. As certain companies would generate this type of data in large amounts, it is important that this information is stored safely. Data archiving companies take care of these services according to your company needs and ensure that the data can be access at any time. 

Data archiving is more than just storage

Data archiving systems should not only enable you to store data safely, but also retrieve data instantly. This is a pre-requisite for effective decision making for any organisation and is important to stay ahead of your competitors as well.

Black Box Records Management is a trusted Document Management System Company. Contact us for the best document storage solutions.

Monday, 22 May 2017

The Difference Between Onsite Data Storage And Offsite Data Storage

All business generate data. This data can take the form of information from everyday communication, operations, management, legal procedures and financial records. It is therefore important to preserve the necessary documents by using onsite or offsite data storage, which also prevents the data from being unofficially accessed and used by unauthorised parties.

Onsite data storage

Onsite data storage refers to the concept of storing data within company or at the base of operation. To store large scale data onsite becomes a costly exercise as a team of professionals will need to be brought in to manage this, and then there is the issue of allocated space for storage. If this becomes a task for the employees to manage then this could take away from their primary role and responsibilities, thereby defeating the purpose of increasing productivity. And lastly, there is the increasing chance that an unauthorised employee will gain access to the confidential documents.

So what is the solution to these problems? Offsite data storage.

Offsite data storage

Offsite data storage means, securing your documents with a professional and experienced records management company. This option comes with additional services such as physical or digital document storage and document destruction too. Backup clones of your data are also provided to ensure you don’t lose anything important and you’re able to reach specific information when you need it most, without any delay.

Looking for a combination of both? Black Box Records Management, a Storage Services Company in Dubai, provides both, onsite and offsite data storage solutions.

The Difference Between Onsite Data Storage And Offsite Data Storage

All business generate data. This data can take the form of information from everyday communication, operations, management, legal procedures and financial records. It is therefore important to preserve the necessary documents by using onsite or offsite data storage, which also prevents the data from being unofficially accessed and used by unauthorised parties.

Onsite data storage

Onsite data storage refers to the concept of storing data within company or at the base of operation. To store large scale data onsite becomes a costly exercise as a team of professionals will need to be brought in to manage this, and then there is the issue of allocated space for storage. If this becomes a task for the employees to manage then this could take away from their primary role and responsibilities, thereby defeating the purpose of increasing productivity. And lastly, there is the increasing chance that an unauthorised employee will gain access to the confidential documents.

So what is the solution to these problems? Offsite data storage.

Offsite data storage

 Offsite data storage means, securing your documents with a professional and experienced records management company. This option comes with additional services such as physical or digital document storage and document destruction too. Backup clones of your data are also provided to ensure you don’t lose anything important and you’re able to reach specific information when you need it most, without any delay.

Looking for a combination of both? Black Box Records Management, a Storage Services Company in Dubai, provides both, onsite and offsite data storage solutions.