Friday, 17 February 2017

On-Site Storage: How To Ensure Data Security On Your Premises?

On-site storage may appear like an organised solution for your business, and it is evident. It’s because no matter how many files you have stored off-site, you will prolly have some documents on-site. So how do you ensure safe and secure storage of these documents? Read on to get some tips.

1. Train your employees

While most data breaches happen due to employee intervention, not many consider this fact with caution. Although it’s accidental many a time, such incidents can call for unnecessary troubles.

In this case, therefore, staff or employee training is important to lead to smooth and secure on-site storage practices. Appoint a designated member that anyone can connect with in case of queries with regards to information protection protocols.

2. Strict password policy 

Any employee, even if he or she is required to deal with minimum data must have individual computer passwords that are protected and changed at regular intervals. They must be automatically functioned to lockout at short periods of inactivity to prevent data breach.

3. Avoid multiple copies

Once the files or documents are photocopied, printed or downloaded on various devices, it becomes difficult to curb the files from getting unauthorised access. Hence, it is important to avoid multiple copies of the important and confidential files.

Need help with setting up a secure and reliable Document Management System for your company? Contact us.

Tuesday, 14 February 2017

How To Cut Down Paper Wastage In 3 Simple Steps?

Cutting down on paper wastage is one of the best ways to save significant money. It is also a welcoming step towards reducing your company’s carbon footprint. So how do you reduce paper wastage in your organisation? Read on to know more.

Step 1: Use both sides of the paper while printing

The advice to print on both sides is quite an old one. However, in the haste of managing multiple tasks, employees often forget to do so. In this case, you can choose to change the default printing process of photocopiers and printer to that of double-sided. Now, unless anyone changes the setting for some reason, your business will save enough paper and cost, inadvertently.

Step 2: Resize the paper before printing

Altering or tweaking size and font type allows one to have more information printed on a page. Changing the margin, how it is aligned, also helps to make the most of the paper’s surface. However, don’t print the document such that the text becomes difficult to read. A small change in the default settings helps you to take a big step to cut down paper wastage over a period of time.

Step 3: Print what you need

Encourage your employees to use the ‘print selection’ feature while printing. Often, one does not need the entire document, but a part of it to read or any other purpose. The ‘print selection’ function is a great way to enter page ranges and save paper.

Do you need help with managing your company’s documents – whether it be storage or destruction? Our Storage in Dubai team will help, contact us for any assistance.

Image source: researchcareer.com.au