Monday, 16 January 2017

The Importance of Records Management for Enterprises

Records management makes it possible for businesses to obtain their records instantly whenever required. Moreover, a records management company takes care of your company documents from archiving to shredding.

Small, medium or large businesses and even sole proprietors have special off-site records management facilities. These facilities store company documents such that during any kind of emergency or disaster, their records remain safe. The businesses can therefore access their documents anytime to restore smooth operational efficiency.

Good records management helps resolve disputes

A good records management company can help you wave off disputes with instant access to accurate documents or files; thus saving significant time to arrive at wise decisions to resolve issues at hand.

A good records management company treats your documents in the best way

A good records management company has proper mechanisms in place to accurately determine the life cycle of different types of records/files.

We all know that records in the form of papers take up a huge space. The records management company will help you decide when certain documents can be safely destroyed or archived electronically. This not only saves you significant office or residential space but also precious money and time.

Conclusion

Good records management is a highly organised process, easily implementable at every level of any enterprise. From initial document filing to its long term storage and timely access, records management is a process that ensures everything goes smooth. This is possible as records management is regularly monitored using clear protocols and guidelines.

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Tuesday, 10 January 2017

Discarding The Myths About Offsite Document Storage

It is when you are not adequately educated on something; you end up believing the half-baked facts. Simply known as myths, they generate an air of uncertainty around you that only favours incorrect decisions. Here is an article to make you aware about the various myths regarding offsite document storage.

1. A document storage company will lose your documents

Never.In fact, a document storage company handles thousands of documents every day. Every offsite document firm records its customers’ documents appropriately in a systematic manner that discards any incidents of loss, damage and theft.

2. It is cheaper to pay for an additional room for storage woes

Looking for an extra room or storage lock up is like finding a needle in a haystack, let alone finding one that is affordable.

For instance, from storage in Dubai to paper shredder UAE services, Black Box is a company that provides end-to-end document management and storage solutions at affordable rates. We monitor, track and ensure that your files are kept safely and securely, without you having to worry. Spending for extra space just to archive or store files isn’t financially clever. Also it is not the best secure option to be assured of your files being properly looked after; you will still have to keep a check on them yourself.

3. It takes countless hours to find my documents

When you sign up with a reliable document storage company, your contract will include predetermined timelines for delivery of your files and the required notice period to ensure you receive your documents on time.

Image source: dai-star.co.th