Tuesday, 20 September 2016

THE FUNCTIONS OF A GOOD ELECTRONIC DOCUMENT MANAGEMENT SYSTEM

 

An electronic document management system manages the following tasks efficiently.

Verification and security

An electronic document management system employs processes that confirm a user’s authenticity when they log into any system to access the organisation’s files or documents.

Scanning

An electronic document management system can electronically capture and scan documents. It can scan multiple files at a time by converting and storing the physical documents as digital files, which are then simultaneously scanned as per their native file formats and extensions.

Assortment

An electronic document management system is adept at performing ‘indexing’ which categorises one or multiple documents into their appropriate locations within the business repositories.

Tracking

An electronic document management system helps businesses establish an easy to understand and easy to navigate road map to track a documents progress in the organisation’s workflow process. Certain important documents need to flow through different departments to get approvals. In this case, a document management system performs the crucial task of letting the concerned people know the location of the document so that they can expedite the process for effective decision making. It also streamlines the operational functionalities of organisations thus reducing downtime of employees.
 
Recovery

An electronic Document Management System serves the primary function of recovering documents during any kind of emergency situation thus ensuring a steady organisational flow.

Hence, businesses prefer electronic document management systems over simple document management systems due the former’s ability to function as a comprehensive and fast security and storage suite for all their important files and documents.

Wednesday, 14 September 2016

How To Make Optimal Use Of Document And Archive Storage?

Many individuals and businesses use off-site document and storage units to make their homes and offices more spacious. However, many consider off-site storage houses as expensive and therefore don’t opt for any. This blog reveals offsite storage as an option that is not expensive at all plus it can be used for various purposes like:

1.    Medical records storage

Off-site storage is secure and easy to access and therefore is used by many large hospitals to store important records assembled over the years, or other information that otherwise consume a lot of space.

2.    Contracts

Off-site storage units can be used as safe havens to store copies of confidential and historic contracts. It acts as a secure backup option to expedite disaster recovery processes. For instance, we are a company that meets the Storage in Dubai needs of people efficiently with our comprehensive Document Management System packages.

3.    Planning records

These include every document that contains drawings and plans required to get approvals. Store all your documents required for planning permission in off-site storage units and experience easy and fast access to documents whenever required.

4.    Financial documents

The law and order of any country requires its citizens to maintain their yearly financial records intact and submit whenever asked. There’s no better option than an off-site document management system that is secure and gives you access to your documents whenever needed.

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