Wednesday, 20 July 2016

What Is The Right Time To Opt For Off-site Document Storage?

We are living in the decade of paperless offices, but it’s had to overlook the growing number of hard copies, everyday. These huge volumes of documents are flooding our file cabinets, thereby turning those official spaces into storage rooms. There are many reasons like lack of storage space to opt for offsite document storage. As you read them, you only come to know how logical they are.

Reason 1- cost:

It takes 20 minutes on an average for a low skilled person to locate a document and make a copy that comes to 3 dollars every time the person touches the document. So if the worker retrieves 8-9 documents every day, they spend around 30% of their time on this task.

Reason 2- legal implications:

When you are not able to find a document it can lead to annulations of justice charges, losing in a lawsuit and revenue loss from un-collected debt.

Reason 3- Security

It is obvious that an offsite storage centre provider greater level of security than less unsecured storage closets. Offsite storage facilities protect your documents using advanced security systems, locks, cameras and verified employees. You also eliminate the chances of unwanted people from accessing sensitive data and information.

We endeavor to make Storage in Dubai easily accessible through our comprehensive Electronic Document Management System solutions. Contact us if you want to switch to the best off site document storage services.

Image Source: http://www.dunmar.com

Monday, 11 July 2016

What Are The 3 Things A Document Storage Provider Must Provide?

Documents, and files increase in number but the space doesn’t. You need to buy space, which is a costly affair. So what is the best option? To contact a document storage provider. But hold on. Before you finalize a document storage service provider, ensure it meets 3 important requirements.

1.    Organisation

There is nothing more annoying than to be not able to find a particular document especially when you need it the most. This happens when documents or files are not organised. Hence, you should ensure that your document storage service provider categories your documents in a way that makes it easy to find it whenever necessary.

2.    Convenience

It is very important that you have easy access to your files. It’s the key to an effective and convenient storage system that you will want to align with. So do you have easy access to your documents? Are you able to easily access your important statements whenever necessary? How many hurdles you need to overcome to reach your documents? All these are questions to consider while assessing a document storage service provider.

3.    Space

It is important that you analyse whether a particular storage provider provides enough space to hold all your documents and files or no. You'll want to find out how many various types of documents and statements you want to store each week or month and then decide on the amount of space you will require. When you get the right storage service provider, you get to enjoy your life better when you have to worry less about your documents.

Contact our Storage Services Dubai team to make your lives easy.