Tuesday, 14 June 2016

How Do You Determine The Reputation Of A Document Storage Company?

You must be well aware that storing archived documents on your own company site is costly than outsourcing it to a document storage company. Have you ever calculated the money you’re spending on per square to store huge cabinets of documents? Do you have a plan of action in place when your on site archive storage space costs you more than necessary? To help businesses make the most of their space, offsite archive storage facilities provide a space outside the organizational premises taking care of storage, security and maintenance of documents. There are many storage facilities out there but only some are reliable, and efficient in terms of their services and quality of services provided. So how do you determine the reputation of a document storage company? Here is a quick checklist-

Cost Effective

One of the factors that determine the reliability of any document storage company is its ability to provide cost-effective solutions. Every individual or company has different kinds of storage requirements and budgets. For instance, a company may want to store 50 computers for a 6 month lease for new set of employees to be hired by then. Search for a company that gives some good deals on such bulk contracts. The company also benefits as the organization then prefers to make it its long-term storage partner for outsourcing their huge storage needs.

Dedication and Uniqueness

Other most important factors include the company’s level of dedication to security and provision of unique and advanced management systems that enable you to easily access your archived documents whenever required.

Our Storage in Dubai Company provides reliable and comprehensive document management system solutions.

Wednesday, 8 June 2016

Progression Of Document Storage & Document Management System

The term document storage has been around from the days of yore. However, the process of document storage has only evolved thus leading to progression of document storage through all these years.

Evolution of document management system

Now document storage basically means to retain and store critical business information safely over a period of time. The means to document storage has evolved from mere box storage to password –backed security folders.

If you drive down the spiral of document storage and try imagining the very past, you will know that storing documents safely meant to store them in a locked room or cupboard. However, today you will find the Document Management System to be technologically fortified making it safer, and easier to store and access documents.

Why it makes sense to switch to off-site document storage?

All companies don’t own large office spaces. For instance, in Dubai there are many offices that pay huge rents for every inch of space. In such cases Storage Dubai companies offering reliable document management services are a boon to such companies. Storing stacks of documents, and files in offices that take up enough space is waste of space and money. The company can instead use the space more productively as canteens, brainstorming or meeting room or more space for employees which give returns than stacks of paper just eating the space. Off-site document storage also helps the company to delegate the mundane task of maintaining lot of documents regularly that involves recurring costs.

Image Source: http://www.osgrm.com