Wednesday, 3 February 2016

Archive Storage Vis-A-Vis Company Retention Policies

Archive storage is an essential part of everyday security phase for companies, large and small. Let’s see what all things you need to take care when it comes to archive storage vis-à-vis respective company retention policies.

Does your company have a clear retention policy?

This is important. The concerned staff needs to know which documents should be thrown and which should not as an important element of well-managed document management system. Large organizations lead the way with archive storage use cases that comply with their retention policies. Companies like Black Box RM know exactly how to archive documents for companies and store them safely including emails, and other electronic documents.

The legal facade

Here we are talking about protecting your business. Most businesses have proper guidelines on storage times various type of documents. For instance, tax documents and legal contracts are crucial documents. They need to remain archived for minimum 4 years. Only an expert, professional document management company can suggest and execute on such stringent timelines in a legal manner. In this way when a legal representative asks you for certain official documents you are able to access them easily thus preventing legal hindrances of any kind.

Protecting your stakeholders

This is another form of legal facade-protecting your stakeholders including your customers. For instance, consider the medical fraternity that consists of dentists, doctors, and psychologists. The medical fraternity uses and stores other people’s information. They need to ensure that they store such sensitive people’s information safely which can only be managed by a trusted Document Management Company that is legally accountable. They know the laws and archive storage mechanisms surrounding the process, and therefore all information stays secured.

Blackbox RM even provides secure Tape Archive Storage facilities in Dubai


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