Sunday, 12 July 2015

What Is Document Imaging And Why Organizations Prefer It?

Organizations use Document Imaging to convert paper-based information to electronic images which are then stored on machines electronically. They are a great way to compress information and store it in a digitally secured form.  Further you will know more about document imaging and its benefits.

What is Document Imaging?

Document imaging also known as Electronic Imaging, enables you to scan your hard copy documents and store the digitally scanned images onto a computer system.

Document Imaging is therefore a process to capture, store, and retrieve documents regardless of its original form. Electronic imaging is a technique which favors you to input, record, process, store, transfer and use data which is in the form of images.

Further you will learn about the various reasons as to why organizations implement document imaging. Many organizations decide to transform their paper documents making them available electronically for the following reasons. Document Imaging-

  • Eases accessibility
  • Enables full-text search
  • Enhances data security
  • Cuts down costs related to space or infrastructure consumed to store several paper documents

The 4 basic components of document imaging systems are-
  • Input
  • Identification (indexing)
  • Storage
  • Retrieval

The input components usually consist of numerous single-sided (simplex) or double-sided (duplex) document scanners. There are the scanning stations which convert documents to a digital format for better storage and management. The identification components enable users to index or recognize the digital information so that they can be retrieved later.