Thursday, 8 January 2015

2015 Resolution: Creating a digital record management system for your business

New Year is the time for introspection.

It is the time to evaluate business decisions of the year gone, note the learning’s and build a business plan for the next year.

When you make a to-do list for your business this year, do not forget to include document management to your list.

By creating an effective document management system, you can improve efficiency in your business in the long run. You save employee time that is now wasted in searching for files. This time saved can be used for other important work.

Digital is the way to go
Protect your documents and keep them secure in the long run by having a Digital Record Management System.

Digital record management will streamline many operations of your business. You employees will be able to access documents easily and you will be able to track documents and who accesses them easily. BlackBox Record management will help you convert to an Electronic Digital Record Management System. We will turn your paper documents into digital files that can be stored, maintained and tracked easily.

The Benefits
The major benefit of converting paper documents to digital is converting to a more organized system of managing your documents. With our record management software, you can categorize documents how you want them to, assign permissions to specific people to view and edit them and provide immediate access.

You also save paper and rental space where you were previously storing paper documents. In addition, you save printing costs, maintenance costs, mailing and storage costs as well.

Improved Customer Service
There are several benefits of having a record management system, but the most dramatic is this: It leads to dramatic improvement in customer service.

When you set up a record management system, your employees spend less time searching for data and your customers spend less time waiting for your employees to give them the information they need.

When you set up a Record Management System that works, you serve the customer quickly, at their convenience. You provide the customer with a Secure File Management in place that will protect their sensitive data from loss or theft.