Tuesday, 21 January 2014

How important is Record Management in Dubai

With the growth of businesses in Dubai, records management is becoming necessarily important. However the question arises why. Why is records management so important? Let’s look at a few reasons that make this practice vital:

Handling of Records:
Well, this is pretty obvious. However, what you need to understand is these systems also help in controlling the growth of records. No matter how far technology has gone and going paperless is a trend everyone wants to follow, we do end up using a lot of paper. These systems keep a check on the same.

Reduction in Costs:
You do not need to maintain physical, paper copies all the time. And electronic documentation is cheaper. Moreover, storage and maintenance of these documents is easier. These systems also save a lot of time and energy of the staff which can be utilized for other productive work.

Secure Information:
It is of utmost importance that all your information remains secured. Any data theft or loss of data could be much hazardous to your company. Records management services keep your records safe and ensure complete security of all your data. You also have the control over who can access your data.

Efficiency and Productivity:
Well, if your employees spend long hours on searching for files, it does hamper the productivity of your business. Record management companies have great technologies which enable you to find files quickly, without any hassles. This increases efficiency in your work and also gives a boost to the productivity.
Thus, records management services have a positive effect on the overall working environment of your company and thus is highly important.

Friday, 10 January 2014

What is Records Management?

Is managing records a big hassle for you? Does it take a lot of time for you to look for a file? Well, youdefinitely need a record management system to maintain all your documents of your business. Don’t know what these services are? Well, in simple language, these services help to systematically organize your data in a way where it can meet your business needs and make managing your information a hassle free task.

What is a record?
Firstly, let’s understand what a record is. A record is any information that is created, sent or received. These pieces of information are basically meant for maintaining evidences for your business. A record can be in any format, paper or digital. It can be anything from an email to letters, databases, letters, text messages, photographs, minutes of meetings, research, maps, plans, faxes, samples, so on and so forth.

What are record management services?
As mentioned earlier, these services maintain and manage all your records.  These services ensure that all your information is stored in the correct way. Be it cloud storage or a physical storage of your data, these companies will make sure that all your data is preserved efficiently. There are some documents which might require a climate controlled storage; these services take care of maintaining such documents as well. These systems also make circulation and retrieval of information easy. Apart from this, record management services make sure that the disposal of unnecessary records is done ably.

In a nutshell, record management services handle, maintain and preserve your business’s information. These services are highly beneficial and you should definitely consider one for your business!