Thursday, 11 October 2012

Five Things to bear in mind when evaluating a media storage provider inDubai

Dubai is known for its highly conducive business and leisure environment in every corner of the world. No other city in the region and few other locations around the globe offer the unique mix of commercial enterprise and leisure for keen entrepreneurs. As a result, Dubai is frequently referred as ‘the place to be’ in the UAE for commercial enterprise.

Inherent to every business is data, both, in terms of the volumes generated and the uniqueness of data. In-fact, as commercial enterprise continues to grow increasingly reliant on consumer/customer behaviour, a growing awareness is spreading for the proper handling and processing of this data. This is one of the most important driving considerations behind the growing popularity of professionally managed media storage in Dubai.

In the earlier days, document storage was all about managing things in-house. Over time however, people realized that businesses tend to generate quite a fair bit of documentation. This documentation must be preserved in a manner that prolongs its active lifespan and must be easily accessible at the same time. Both aims are seldom in-tune with the core mission and vision of businesses. Consequently, more and more enterprises have begun to opt for secure document storage services in Dubai.

Some of the things that one must consider when evaluating a potential document management services provider would be as follows:

  1. Documentation tends to be printed out on paper that is organic by nature. Given the climatic conditions in the region, anything that would be stored at regular facilities would have a short storage life. This would be self-defeating to the purpose of commercial document storage. Thus, one must opt for specially designed climate
    controlled facilities that maintain the humidity and temperature at optimum levels

  2. The volumes of documents generated in the course of business activity can easily get out of hand if left un-attended. A proper sorting and filing system ensures that a semblance of order is maintained

  3. A uniform coding system helps go a long way in suppressing the potential chaos that may erupt at a document storage facility. No facility worth its systems can afford to delay the retrieval of a particular piece of documentation as and when the need may arise

  4. State-of-the-art security measures to safeguard the storage premises are a particularly important requirement given the potential havoc that can be caused by cases of corporate espionage and/or other instances of a data breach. Round-the-clock security patrols, night-vision enabled Closed Circuit Television Systems (CCTV) and a detailed data access log are some of the measures that a responsible storage facility must have at its premises

  5. Quite a large amount of data that is stored at a facility tends to be confidential in nature. It is therefore not unusual for instances where it must be destroyed in a discrete and secure manner. Storage companies in Dubai that offer document shredding facilities are in high demand among enterprises that need such services
At the end of the day, the choice of a storage partner is based on a high level of confidentiality and trust. This is why, it is imperative that one devote a fair amount of resources towards researching for the right partner.

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